3rd ESFRI Stakeholder Forum Meetup

Kraków, Poland
10.06.2025 to 11.06.2025

The 3rd ESFRI Stakeholder Forum Meetup: Sustainability of the Research Infrastructure ecosystem, will take place from noon of 10 June to noon of 11 June 2025 in Kraków, Poland, during the Polish presidency of the Council. Conveniently timed to precede the 92nd ESFRI Forum Meeting, this event will bring together a diverse range of stakeholders, creating a unique opportunity for meaningful discussions and networking.  

The 3rd ESFRI Stakeholder Forum Meetup, "Sustainability of the Research Infrastructure ecosystem", aims to discuss ideas and best practices regarding the enhancement of the quality and sustainability of Research Infrastructures, foster trust and cooperation among stakeholders, and promote integration within the R&I ecosystem, including building effective synergies with Technology Infrastructures. 

The meetup will bring together key stakeholders to discuss innovative solutions and best practices to support the long-term sustainability of the Research Infrastructure ecosystem.

This is an invitation-only event. If you would like to be considered for an invitation, please indicate your wish to be part of the Stakeholder Forum by filling out this form.

You may find out more information on the ESFRI Stakeholder Forum and the outcomes of the previous Meetups at the dedicated Stakeholder Forum page.

Stay tuned for more information as it becomes available.

 

 

 

The event aims to discuss ideas and best practices for enhancing a range of sustainability aspects of the European research infrastructures ecosystem. Through a combination of panel discussions, networking opportunities and break-out sessions, the event seeks to foster trust and cooperation among stakeholders, discussing current topics of mutual interest.

The opening session will provide an overview of the programme for the two days and highlight the crucial topic of sustainability of the RI ecosystem, building on recent ESFRI work on this topic, notably its reports on Long-Term Sustainability of Research Infrastructures (2017) and on Funding of Research Infrastructures (2025).

The event will be structured around two main sessions:

  • Driving Innovation and Sustainability through RI-Industry collaboration
  • Synergies from different funding sources

For each session, panel discussions will be organised, as well as breakout sessions, discussing questions from the audience, but also a number of pre-defined themes and questions. At the end of each set of breakout sessions, a rapporteur from each session will summarise the findings to the plenary audience.
10 June 2025 - Draft Programme
12:00

Lunch and registration
13:00

Opening Session
13:20

Sustainability context
13:40

Session 1. Driving Innovation and Sustainability through RI-Industry collaboration
Keynote
13:55

Introduction panel discussion
14:10

Panel discussion
14:55

Questions from the audience
15:10

Coffee break
15:40

Break-out sessions
16:40

Second break 
17:10

Feedback and conclusions from the break-out sessions
18:00

Dinner and end of Day 1
11 June 2025 - Draft Programme
09:00

Session 2. Synergies from different funding sources
Keynote
09:15

Panel discussions
10:00

Questions from the audience
10:15

Coffee break
10:45

Break-out sessions
11:45

Second Break
12:15

Feedback from the break-out sessions
12:35

Closing Remarks
12:45

Main takeaway messages/ Conclusions of the event
13:00

Lunch and end of the event

You may find a comprehensive account of places and experiences in Krakow you shouldn't miss (as prepared by the local organising team) here.

We kindly encourage all participants to arrange their accommodation in advance, as June is a particularly busy month for tourism in Kraków. To assist with your planning, a list of recommended hotels is available at the following link here.